The Advancement Coordinator supports the Advancement team in all of Darlington’s Advancement Office’s efforts to engage alumni, parents, and donors through administrative assistance, event planning, and general support. This position is responsible for managing logistics for key fundraising and engagement events, maintaining donor relations, and ensuring smooth execution of advancement initiatives. The ideal candidate is highly organized, detail-oriented, and possesses strong communication and collaboration skills.
PRIMARY RESPONSIBILITIES
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Provide administrative support to the Advancement team, including scheduling meetings, preparing materials, and managing communications
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Serves as the second point of contact for managing the Advancement team’s side of Darlington’s CRM, Veracross, maintaining accurate donor and event records
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Support alumni engagement efforts such as Way to Go Tiger, baby announcements, class notes, etc.
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Coordinate the Darlington Connects communication calendar, ensuring all blogs, podcasts, social media posts are produced in a timely manner
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Coordinate all Advancement-related calendars, ensuring alignment with Darlington’s campus-wide calendar
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Organize logistics for key Advancement events, including all meetings, Alumni Weekend, donor engagement events, and more
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Create and manage event invitations; email communications, including post-event follow-up; and RSVPs
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Coordinate meeting agendas and produce minutes and schedules for various Advancement-related volunteer groups
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Serve as the primary liaison with food services and other departments to support all Advancement event and meeting planning
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Coordinate Advancement in-office mailings
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Support all Advancement projects as needed and perform other duties as assigned
EXPERIENCE AND QUALIFICATIONS NEEDED
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Believe in and support the mission of Darlington School
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Possess loyalty to a team; willing spirit in supporting team projects and team members
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Service oriented problem-solver who is able to successfully work with diverse individuals
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Highly organized with strong attention to deadlines, detail and accuracy in a fluid environment
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Exhibit collaborative spirit when responding to emerging or unplanned projects
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Excellent oral, written, telephone and e-mail communication skills; ability to communicate effectively with a variety of constituents
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Strong computer skills, including high competency with Microsoft Office, Google Suite, and Zoom
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Ability to prioritize multiple projects and think critically, strategically, and creatively while maintaining attention to details
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Willingness to work evenings and weekends, as necessary
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Bachelor’s degree (communications, nonprofit management, public relations, or related field) required
